Filling a fortnight of unstaffed shifts by hand is the job nobody wants. The Scheduling Assistant runs it as a staged batch: find the unstaffed shifts, rank the available staff against rules you choose, show you the proposed board, and write nothing until you confirm.
Scheduling assistant — how it works
Choose the period and the rules that matter for this run — continuity with the participant, cost, travel, or a balance of them. The assistant finds every unstaffed shift, ranks the eligible workers for each, and presents the whole board with the real SCHADS cost of each proposed assignment, including afternoon, weekend and public-holiday loadings.
Nothing touches the live roster until you confirm the run, so a proposal you dislike can be discarded with no consequence. Ranking is calculated rather than generated, so the same inputs give the same board and you can explain why a worker was chosen.
Why it matters for NDIS providers
Rostering is where cost is set and where compliance is either honoured or quietly broken. A tool that proposes assignments has to respect the same rules a person would, and has to be explainable — an assistant that cannot say why is not usable in a regulated setting.
- Nothing written until confirmed: the proposal is a draft; the live roster is untouched until you accept it.
- Real cost, not an estimate: each assignment priced with the actual award calculation including loadings.
- The same exclusions apply: qualifications, availability, unavailability and client incompatibility still gate the result.
What's included
- Batch fill. Every unstaffed shift in a period considered in one pass.
- Rule selection. Rank on continuity, cost, travel or a balance, per run.
- Costed proposals. SCHADS cost shown per assignment before anything is committed.
- Deterministic ranking. Calculated, reproducible, and explainable — not a language model guessing.
- Hard exclusions enforced. Qualification, availability and incompatibility rules cannot be overridden by the assistant.
Who it's for
Rostering coordinators filling a week or fortnight at a time, and service managers who want to see the cost of a roster before it is committed rather than after payroll. It is most valuable to organisations large enough that manual filling takes a day and small enough that nobody has a dedicated workforce planner.
Getting started
Scheduling Assistant is included in your Rostery plan and works the moment your data is in — there is no separate module to buy or set up. Book a demo and we will show it on your own workflows, and use Rostery's “Smart Switch” data migration to bring your existing clients, staff, shifts and notes across from your current software in minutes.
Terms used on this page
Related capabilities
Source
The rules this feature works to are set by NDIS — Pricing Arrangements and Price Limits, which is the authority on them and is updated more often than any page here.