Paying providers one invoice at a time makes reconciliation harder for them and slower for you. Rostery pays each provider once per run, in a bank file, with a remittance that explains which invoices the amount covers.
Provider payments — how it works
Approved invoices are grouped by provider into a payment batch. Rostery totals what each provider is owed, produces an ABA direct-entry file for your bank, and records the batch with a hash so the file that was uploaded can be proven to be the file that was generated.
Remittance advice goes to each provider listing the invoices included. The batch has its own approval step separate from invoice approval, so the person who enters invoices is not the person who releases money — and that separation can be enforced rather than agreed.
Why it matters for NDIS providers
Providers chase payments they cannot match to invoices, and every one of those calls costs your team time. Paying once per provider with a clear remittance removes most of that traffic, and batching payments means the bank sees one upload instead of two hundred transactions.
- One payment per provider: not one per invoice, so both sides reconcile faster.
- Segregation of duties: batch approval is a separate permission from invoice entry and can be enforced.
- Provable files: each generated ABA file is hashed, so what was uploaded can be shown to be what was produced.
What's included
- Batch building. Approved invoices grouped by provider into a single payment run.
- ABA direct entry file. A bank-ready file with your remitter details, trace account and lodgement reference.
- Remittance advice. Each provider told which invoices their payment covers.
- Batch approval. A distinct approval step before any money is released, with optional two-factor.
- Void and audit. Batches can be voided with a reason, and every action is recorded.
Who it's for
Plan managers paying more than a few providers a week, and any organisation whose auditor or board expects payment release to be separated from invoice entry. It is equally useful to small teams, where the same person often does both jobs and needs the record to show which hat they were wearing.
Getting started
Provider Payments (ABA) is included in your Rostery plan and works the moment your data is in — there is no separate module to buy or set up. Book a demo and we will show it on your own workflows, and use Rostery's “Smart Switch” data migration to bring your existing clients, staff, shifts and notes across from your current software in minutes.
Terms used on this page
Related capabilities
Source
The rules this feature works to are set by NDIS — Pricing Arrangements and Price Limits, which is the authority on them and is updated more often than any page here.